QuickBooks Order Management & eCommerce Integration
Orderwerks connects your B2B ordering operation to QuickBooks Online and QuickBooks Desktop/Enterprise. Orders placed through your branded portal or mobile sales app sync directly to QuickBooks as invoices. Customers, products, inventory, and pricing stay in sync automatically.
No double data entry. No forced migration. Works with your existing QuickBooks setup.
Choose Your QuickBooks Version
Orderwerks integrates with both QuickBooks Online and QuickBooks Desktop/Enterprise. Same ordering platform, same B2B portal, same mobile app. Pick the version that matches your accounting system.
QuickBooks Online
Cloud-based connection via OAuth 2.0. Set up in 15 to 30 minutes. Bidirectional sync for customers, products, and inventory. One-click invoicing from approved orders.
What Syncs
- Customers (bidirectional)
- Products and pricing
- Inventory levels
- Orders to invoices
QuickBooks Desktop / Enterprise
Connects via Intuit Web Connector. Setup takes 45 to 60 minutes with an onboarding specialist. Supports Pro, Premier, and Enterprise editions, including multi-location inventory and assemblies.
What Syncs
- Customers and price levels
- Products and inventory (multi-location)
- Orders to invoices via Web Connector
- Assemblies and custom fields
B2B eCommerce That Connects to QuickBooks
Most QuickBooks eCommerce integrations are built for B2C retail. Orderwerks is built specifically for B2B wholesale and distribution, where customer-specific pricing, approval workflows, and sales rep ordering are the standard.
B2B eCommerce Portal
Your customers log into a branded portal to browse your catalog, see their specific pricing, check real-time inventory, and place orders. Orders flow through your approval process, then sync to QuickBooks as invoices. No phone calls, no emails, no spreadsheets.
Mobile Sales App
Sales reps enter orders from any device during customer visits, trade shows, or warehouse calls. The app works offline and syncs when connectivity returns. Orders follow the same path into QuickBooks as portal orders.
QuickBooks as Your Backend
QuickBooks stays your system of record for accounting. Orderwerks handles the ordering, catalog, and customer-facing eCommerce layer. No duplicate data, no reconciliation headaches, no switching between systems to process orders.
What Syncs Between Orderwerks and QuickBooks
Orders
Portal and mobile app orders flow into QuickBooks automatically. No copy-paste, no re-keying.
Invoices
Approved orders become QuickBooks invoices with line items, pricing, taxes, and shipping included.
Customers
Customer records sync bidirectionally. New customers added in either system appear in both.
Products
Your product catalog syncs from QuickBooks. SKUs, descriptions, and pricing stay current.
Inventory
Real-time inventory levels from QuickBooks display in the portal and app. Out-of-stock items are flagged automatically.
Pricing
Customer-specific pricing tiers, price levels, and volume discounts. Each customer sees only their negotiated rates.
How It Works
Connect QuickBooks
For QuickBooks Online, connect securely via OAuth. For Desktop, install the Web Connector. Our onboarding team handles the setup with you.
Configure Your Portal
Import your products, customers, and pricing from QuickBooks. Set up customer-specific pricing tiers, catalog visibility, and order approval workflows.
Orders Flow to QuickBooks
Customers place orders through your portal. Sales reps enter orders in the field. Approved orders sync to QuickBooks as invoices automatically. No double entry.
Industries Using Orderwerks with QuickBooks
Frequently Asked Questions
Does Orderwerks work with both QuickBooks Online and QuickBooks Desktop?
Yes. Orderwerks integrates with QuickBooks Online (via OAuth 2.0) and all versions of QuickBooks Desktop, including Pro, Premier, and Enterprise (via Web Connector). Both versions support order sync, customer sync, inventory visibility, and automated invoicing.
What data syncs between Orderwerks and QuickBooks?
Orders, invoices, customers, products, inventory levels, and pricing all sync between Orderwerks and QuickBooks. Orders placed through the B2B portal or mobile app flow into QuickBooks as invoices. Customer records, product catalogs, and inventory quantities sync bidirectionally to keep both systems current.
Do my customers need to know I use QuickBooks?
No. Your customers see a branded B2B ordering portal with your logo, your products, and their specific pricing. Orders placed through the portal sync to QuickBooks behind the scenes. The QuickBooks integration is invisible to your customers.
Can I keep using my existing QuickBooks setup?
Yes. Orderwerks connects to your existing QuickBooks company file or account. There is no migration required. Your chart of accounts, price levels, customer records, and product catalog stay where they are. Orderwerks layers on top as a B2B ordering and eCommerce front end.
How does the B2B eCommerce portal work with QuickBooks?
Your customers log into a branded portal to browse products, see their negotiated pricing, check inventory availability, and place orders. When an order is submitted and approved, it syncs to QuickBooks as an invoice automatically. Customers can also view order history and reorder with one click.
Is Orderwerks an Intuit Certified integration?
Yes. The Orderwerks QuickBooks Online integration is Intuit Certified, meaning it has passed Intuit security and functionality review. Orderwerks is also an Intuit Silver Partner.
Can sales reps enter orders that sync to QuickBooks?
Yes. The Orderwerks mobile app lets sales reps enter orders from any device, including offline. Orders sync when the device reconnects and flow into QuickBooks the same way portal orders do. This is ideal for trade shows, warehouse visits, and field sales.
How is Orderwerks different from other QuickBooks eCommerce solutions?
Orderwerks is purpose-built for B2B wholesale and distribution. It provides customer-specific pricing, a branded B2B ordering portal, mobile order entry for sales reps, offline ordering, backorder management, and automated invoicing to QuickBooks. It is not a generic eCommerce cart or a marketplace.
Ready to Connect Orderwerks to QuickBooks?
Professional setup included with your Orderwerks subscription. Works with QuickBooks Online and Desktop/Enterprise.
Related Content
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How to Add B2B Ordering to QuickBooks
GuideComplete guide to adding a B2B ordering portal, mobile order entry, and two-way sync to QuickBooks Online or Desktop.
